Financial assistance is available in the form of federal and state grants, work-study and scholarships to help students with their educational expenses. To determine eligibility for assistance students must complete the FAFSA (Free Application for Federal Student Aid) online. The FAFSA must be completed each year that the student is seeking assistance. Students must include the Federal School Code of 016582 on the application to ensure that Georgia Piedmont Technical College receives their information for processing. The types of aid and the requirements for maintaining financial aid eligibility are highlighted below.

Steps to Apply for Financial Aid

First Step: Make Sure You Meet These Requirements

  • You must be accepted into a program and your admissions file must be complete
  • You must be a U.S. citizen or an eligible non-citizen
  • You must be making satisfactory academic progress
  • You cannot have a defaulted loan or owe a repayment on any previous financial aid award
  • All male students (ages 18-25) must register with the Selective Service

Second Step: Complete the Free Application for Federal Student Aid (FAFSA)

A student must complete the Free Application for Federal Student Aid (FAFSA) to apply for federal and state financial aid, including :

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Work Study Program (FWSP)
  • HOPE Grant
  • HOPE Scholarship

When completing the FAFSA remember to use Georgia Piedmont Tech’s school code: 016582.

Third Step: Finalize Your Financial Aid

After you apply for financial aid using the Free Application for Federal Student Aid (FAFSA), you may be required to submit additional documentation. The Office of Student Financial Services at Georgia Piedmont Tech will notify you by email of the forms or requirements needed to complete your financial aid file. View the table of Financial Aid forms below.

Fourth Step: Receive Your Financial Aid

If you are eligible for the Pell grant, and have a credit balance after all tuition and fees have been deducted, you may use the available credit balance in the bookstore during the first week of classes. Any balances not used in the bookstore after that period of time will be sent to your mailing address on file with the Admission’s Office. Please keep your address updated through the Admission’s Office.

For active and reserve military, guardsmen, military spouses and dependents and veterans, please visit Veterans Services. 

Financial Aid Forms You May Need

After you apply for financial aid using the Free Application for Federal Student Aid (FAFSA) you may be required to submit additional documentation to the Office of Student Financial Services at Georgia Piedmont Tech. You will be notified by email which forms are needed.

Title Audience Topic Description
(2018-2019) Bachelor’s Degree Verification FormCurrent Students, Future StudentsFinancial Aid

Documentation of receipt of Bachelor’s Degree for financial aid purposes

(2017-2018) Bachelor’s Degree Verification FormCurrent Students, Future StudentsFinancial Aid

Documentation of receipt of Bachelor’s Degree for financial aid purposes

(2018-2019) Borrower AcknowledgementCurrent Students, Future StudentsFinancial Aid

Acknowledgement of physical ability to engage in gainful activity for those with previous discharge of federal loans

(2017-2018) Borrower AcknowledgementCurrent Students, Future StudentsFinancial Aid

Acknowledgement of physical ability to engage in gainful activity for those with previous discharge of federal loans

(2017-2018) Dependent/Independent Household Members & Number in CollegeFuture StudentsFinancial Aid

Documentation of dependent/independent status for financial aid purposes

(2018-2019) Dependent/Independent Household Members & Number in CollegeCurrent Students, Future StudentsFinancial Aid

Documentation of dependent/independent status for financial aid purposes

(2018-2019) Drug Conviction FormCurrent Students, Future StudentsFinancial Aid

Documentation of federal financial aid eligibility with drug conviction or a blank response to Question 23 on FAFSA form

Eligible Non-Citizen DocumentationCurrent Students, Future StudentsFinancial Aid

Confirmation of status as an eligible non-citizen (supporting documentation required)

Financial Aid StepsHigh School StudentsDual Enrollment Forms, Financial Aid

This link provides important information for students seeking financial aid assistance for the high school Dual Enrollment program.

(2017-2018) Identity & Statement of Educational Purpose FormCurrent StudentsFinancial Aid

Notarized verification of identity for financial aid purposes

(2018-2019) Identity & Statement of Educational Purpose FormCurrent Students, Future StudentsFinancial Aid

Notarized verification of identity for financial aid purposes

(2018-2019) Independency Appeal FormCurrent Students, Future StudentsFinancial Aid

Documentation of independent status for financial aid purposes

(2017-2018) Independency Appeal FormCurrent Students, Future StudentsFinancial Aid

Documentation of independent status for financial aid purposes

(2018-2019) Parent Projected Year IncomeCurrent Students, Future StudentsFinancial Aid

Documentation of expected income for financial aid purposes

(2017-2018) Parent Projected Year IncomeCurrent Students, Future StudentsFinancial Aid

Documentation of expected income for financial aid purposes

(2018-2019) Physician’s CertificationCurrent Students, Future StudentsFinancial Aid

Certification for 2018-19 School Year

(2017-2018) Physician’s CertificationCurrent Students, Future StudentsFinancial Aid

Certification for 2017-18 School Year

(2018-2019) Satisfactory Academic Progress Appeal FormCurrent Students, Future StudentsFinancial Aid

Form to appeal the loss of Satisfactory Academic Progress for the purposes of receiving financial aid

Satisfactory Academic Progress PolicyCurrent Students, Future StudentsFinancial Aid

Documentation of Satisfactory Academic Progress for the purposes of receiving financial aid

(2018-2019) Selective Service AppealCurrent Students, Future StudentsFinancial Aid

Appeal for those not required to register for selective service

(2018-2019) Statement of Non-filing and IncomeCurrent Students, Future StudentsFinancial Aid

Documentation that filing federal income taxes was not required for the year.

(2018-2019) Student Projected Year IncomeCurrent Students, Future StudentsFinancial Aid

Documentation of expected income for financial aid purposes

(2017-2018) Student Projected Year IncomeCurrent Students, Future StudentsFinancial Aid

Documentation of expected income for financial aid purposes

(2018-2019) Unusual Enrollment FormCurrent Students, Future StudentsFinancial Aid

More detailed info required for those whose FAFSA application was flagged as “unusual”

How to Maintain Your Financial Aid

Keeping Your Financial Aid

Keeping your financial aid is an important part of completing your program of study. Below are some helpful tips that will help keep you on the right track.

The Basics

  1. Complete the FAFSA each year.  The FAFSA uses income information from two prior years. Students are able to complete the FAFSA beginning October 1st of each year. Use the IRS Data Retrieval Tool to reduce errors and verification selection. The FAFSA covers the fall, spring, and summer semesters.
  2. Notify the Registrar’s Office of any changes in your address, phone, and email address.
  3. Make sure you check your Georgia Piedmont Student Email account regularly.
  4. Make sure you log in and check your financial aid status on your Banner Web Self-Service account.

Satisfactory Academic Progress (SAP)

Federal and state regulations require schools participating in state and federal financial aid programs to have a Satisfactory Academic Progress (SAP) policy that measures how students are performing academically in their program of study to remain eligible for financial aid assistance.

There are three components of the SAP policy that all students must meet in order to maintain eligibility. It is the student’s responsibility to be aware of the SAP standards and how they affect their eligibility for aid. These standards are qualitative, quantitative and the maximum time frame. Students will be evaluated at the end of each semester for compliance with the SAP policy.

Qualitative Standard (GPA) – In order to maintain eligibility for federal financial aid a student must maintain a cumulative GPA of 2.0. The cumulative GPA includes grades of A, B, C, D, F, WP and WF. Please note that the state requirement for the HOPE Grant is 3.0 as previously noted, at the designated checkpoints.

Quantitative Standard (Completion Ratio) – Students must complete and pass 67% of all courses attempted. To determine the 67% completion ratio divide the cumulative number of hours completed by the number of hours attempted. Courses receiving grades of IP, W, WP, WF, F, and I are not completed hours but count as attempted hours.

Maximum Time Frame – A student may attempt no more than 150% of the number of hours required for their program of study. (Example: A student is enrolled in a program in the catalog that requires 80 hours to complete the program. A student may receive financial aid assistance for no more than 120 hours (80 x 150% = 120).

Failure to Meet Satisfactory Academic Progress Requirements

Students who do not maintain a cumulative 2.0 GPA and complete 67% of their attempted hours, or those who exceed the maximum time frame for completion of the program of study will be placed on SAP Warning. The warning period will allow the student to continue receiving aid for one semester only. If the GPA and completion rate are raised at the end of that semester and the student is still within the maximum time frame, then the student will be considered in good standing and continue to receive aid. If the student is not making SAP at the end of the warning period the aid will be suspended.

Appeals

Students on suspension may appeal to the SAP Appeals Committee. The appeal must be documented in writing by submitting a Satisfactory Academic Progress Appeal/Academic Plan. The appeal committee will only approve appeals if extenuating circumstances beyond the student’s control are clearly documented. The strategy/strategies that the student will take to ensure success must be indicated on the appeal form and becomes a part of the student’s Academic Plan for success in completing the program of study. If the appeal is approved the student is placed on Probation Status. The decision of the Appeals Committee is final and students will be notified by GPTC e-mail of the decision.

Students on Probation Status will be reviewed at the end of each semester to determine if they are meeting the SAP standards. Students who do not meet the conditions of their academic plan will have their financial aid suspended.

Georgia Piedmont Technical College SAP Policy

Satisfactory Academic Progress (SAP) Appeal Application

Course Withdrawals and Failing Grades

Students who withdraw from one or more courses, and those who receive Ws, WPs, WFs or ‘F” grades for the term, may be required to repay some portion of the student aid funds they received during the term. It is important for students to be aware of their financial responsibilities when withdrawing from and/or failing classes.

Federal financial aid regulations have created a Return of Title IV Funds Policy. This policy states that students who withdraw or cease attendance; and those who fail or have a combination of all failing grades during a term will be reviewed to determine if their financial aid awards should be reduced.

Upon withdrawal, the Financial Aid Office will calculate, from the number of days in the term that the student was enrolled prior to withdrawal, the percentage of the term that the student completed. This percentage will be applied to the amount of aid received for the term with the student being able to retain only the amount of aid for the percentage of the term actually completed. The unearned portion of the financial aid award must be returned to the federal, programs that have been awarded. If excess financial aid funds have been refunded to the student, a portion of these funds may also need to be returned to the financial aid programs awarded. This may result in large sums being owed to both Georgia Piedmont Technical College and federal financial aid programs.

Students considering withdrawal from classes should consult the Financial Aid Office prior to initiating the withdrawal process. Withdrawal can have a significant impact on a current financial aid award, as well as future financial aid eligibility (see the Satisfactory Academic Progress Policy).

Unofficial Withdrawals Students who cease attending all classes and do not formally withdraw during a term may also be subject to the Return of Title IV Funds Policy referenced above. In all cases, the official withdrawal procedures should be followed. Students who stop attending classes before the end of the term will be treated as an unofficial withdrawal.

Withdrawal & Aid Eligibility

Withdrawing from Class

Verification

Institutions are required to verify all FAFSA applications selected for verification by the U.S. Department of Education. If you have been selected for verification, your eligibility is tentative, pending completion of the verification process. You will be required to complete a Verification Worksheet and provide copies of yours, your parents’ and/or spouse’s Federal Income Tax Transcripts. Upon receipt, this documentation will be reviewed to determine your eligibility. This process can 7-10 days based on completeness of forms, possibility of more documentation needed, and number of students files ahead of you.

When the FAFSA data is received by the College, a notification that the student has been selected for the verification process and the type of verification is also received. At that time the type of additional documentation required to determine eligibility for student aid is populated on student checklists. The Student Checklist is accessible in Banner Web. Missing Information notifications are also sent to student institutional email addresses detailing the additional documentation to be submitted to the Financial Aid Office within ten (10) days.

The requested 2018-2019 verification forms can be found on Georgia Piedmont Tech’s forms page. Once you locate the forms on the website, print and complete a copy of the required information. You may bring in the office or fax the required information to one of the locations below. You may also scan and email your documents to financialaid@gptc.edu.

If the checklist indicates we need a 2016 Tax Transcript or Letter of Non-Filing Letter, you can request a PDF file from the IRS to bring to our office. This information is under ‘Tools’ on the IRS website. We cannot accept a copy of your 1040, 1040A or 1040EZ Federal Tax Returns. Please make sure you request the 2016 Tax Transcript and not the ‘Account Transcript’. If you are unable to get your Tax Transcript on line for any reason you can still get a copy of your Transcript at the IRS office. If the requirements do not ask for a Tax Transcript then you only need to submit the forms or documentation indicated above.

If the checklist indicates we need to verify your registration with Selective Service, your Citizenship, Marital Status, or Identity/Educational Purpose you must submit the original identity documentation to one of our offices. This documentation may include: state issued ID, Passport, Marriage License or Divorce Decree, Certificate of Naturalization, VISA, Social Security Card, Permanent Residency Card or Military ID.

If you are a dependent student under the age of 24 and we have requested documentation of Legal guardianship, Orphan Status, or Ward of The State, please submit the court documents to our office. These documents can be obtained from the county courthouse where the action took place.

Please PRINT your Name and STUDENT ID NUMBER (900 number) at the top of all documents submitted to the Financial Aid Office.