Withdrawal Policy

Students enrolled in college programs are preparing themselves for direct entry into gainful employment. Employer’s state that the main characteristic sought in potential employees is dependability and punctuality. Therefore, the importance of student attendance is emphasized at Georgia Piedmont Technical College, and all students are expected to be present and prompt for all class sessions. Absent or present, students are responsible for all assigned work in each class. Missing more than ten percent (10%) of class time in a lecture setting may adversely affect a student’s success in a course due to the missed opportunity of information from and interaction with faculty and classmates. Also, missing assignments as a result of tardiness or absences will have a detrimental effect on a student’s final grade. Due to the varied demands of individual programs, some classes may have specific attendance requirements. In these cases the program attendance requirements supersede the college policy. It is the student’s responsibility to review the attendance policy in each class syllabus.

STUDENT INITIATED WITHDRAWALS
A student-initiated withdrawal through the Registrar’s Office by the mid-point of a course will receive a grade of “W.” A student who withdraws after the mid-point and before the final week of classes will receive a “W” if passing or a “WF” if failing. A student cannot withdraw from a course during the final week of the term.

FACULTY-INITIATED WITHDRAWALS
Faculty must report the attendance status of students in order to comply with Federal Financial Aid regulations and ensure students receive the financial aid to which they are entitled.

“No Shows”
Any student whose name appears on the Banner Web class roster who has not participated in class activities during the first seven (7) days of the term will be reported as a “no show” through the electronic No Show Program.  Once reported as a “no show,” the student will be removed from the faculty’s Banner Web class roster and unable to participate in class for the remainder of the term. To avoid being reported as a no show, students must participate during the first week as follows:

  1. Lecture Class: A student must participate in at least one class meeting during the first seven (7) days of the term.
  2. Hybrid Class: A student must log into the GPTC official Learning Management System (currently Blackboard) and complete the participation assignment designated by the instructor or participate in at least one class meeting during the first seven (7) calendar days of the term.
  3. Online Class: A student must log into the GPTC official Learning Management System (currently Blackboard) and must complete the participation assignment designated by the instructor during the first seven (7) calendar days of the term.

Participation (10% Rule)
Attendance will be recorded every day a class meets.  Students who miss 10% or more of a course will be withdrawn.  Ten percent (10%) equates to the following (standard length courses; some programs have unique course lengths. In this event the instructor will inform students about the number of absences allowed):

  • 15 week classes (fall/spring) – 3 Classes
  • 10 week classes (summer) – 2 Classes
  • 7 week classes (accelerated) 1 Classes

Tardiness is included in this percentage.  Two instances of arriving late by 10 minutes or leaving early by 10 minutes will equate to missing one in-class meeting.
(Exceptions to the 10% rule can be made due to extenuating circumstances, as determined by the course faulty member.)

  • For Lecture and Web-enhanced Classes: Attendance will be recorded every day class meets.
  • For Hybrid Classes: Attendance will be recorded every day class meets and at least once per week online.  A student that misses both the in class meeting and the online work in a week will be marked absent. Ten percent (10%) equates to the following (standard length courses; some programs have unique course lengths. In this event the instructor will inform students about the number of absences allowed):
    • 15 week classes (fall/spring) – 3 absences
    • 10 week classes (summer) – 2 absences
    • 7 week classes (accelerated) 1 absence
  • For Online Classes:  Attendance will be recorded at least once per week.  Ten percent (10%) equates to the following (standard length courses; some programs have unique course lengths. In this event the instructor will inform students about the number of absences allowed):
    • 15 week classes (fall/spring) – missing 2 weeks or more of active participation
    • 10 week classes (summer) – missing 1 week or more of active participation
    • 7 week classes (accelerated) missing 1 week or more of active participation
    • If a student completes all course work for an online class early and ahead of schedule, they will not be subject to attendance requirements for the remainder of the term.
    • Active participation in an online class is weekly student participation which can be documented by any or all of the following methods:
      • Submission/completion of assignments
      • Completion of tests or quizzes
      • Discussions
      • Communication with the instructor
      • Other class participation as stated by the instructor

A student who is withdrawn (self-withdrawal or faculty withdrawal) before the mid-point of the term will receive a grade of “W”. A student who is withdrawn (self-withdrawal or faculty withdrawal) after the mid- point and before the final week of classes will receive a “W” if passing or a “WF” if failing. All withdrawal forms must be submitted to the registrar prior to the last week of classes (prior to final exam week).

Withdrawal from “Stacked Classes”
In some programs, students register for a full load of classes (stacked classes) at the beginning of the term; however, the courses are taught consecutively and each course is a pre-requisite to the next course. Some of the programs that fall into this category are Nursing, Cosmetology, Law Enforcement, EMT, Paramedic, CISCO and several Industrial Division programs. Students that fail one of the pre- requisite courses will be “no showed” from the remaining courses that term and will not be allowed to participate in them.