Employee Manual


Georgia Piedmont Technical College Policy Manual

As a unit of the Technical College System of Georgia (TCSG), Georgia Piedmont Technical College adheres to the policies and procedures that have been approved by the State Board of the Technical College System of Georgia. These policies and procedures are published on the TCSG website at https://tcsg.edu/tcsgpolicy. Links to the State Board policies and procedures have been created in this manual for the convenience of the reader. In some cases, GPTC has enacted a local procedure intended to outline the process to be followed at the college.

The Georgia Piedmont Technical College Employee Manual is based on information in effect on the date of policy/procedure publication. These policies and procedures apply to all members of the GPTC community including employees, potential employees, students, potential students, and members of the community at large who use the college's services or facilities. Changes in federal laws, state laws, rules, regulations or policies will take precedence over the policies and procedures in this manual. The College has the right to change information in the manual at any time or for any reason without prior notice.

Please note that some of the forms which are included as attachments to policies are also available internally from the Forms page of the GPTC Intranet. GPTC does not provide printed copies of this manual; however employees may print information or sections as needed for their use. Employees who elect to print sections of this manual should be aware that policies and procedures may change and that the policies and procedures published on this website will be considered to be the most up to date.

TCSG Policy/

Procedure #

 

GPTC Procedure #

Section1

INTRODUCTION

 

1.1.

POLICY: Development, Approval and Review of TCSG/GPTC Policies and Procedures

1.1p.

Procedure: Development, Approval and Review of TCSG Policies and Procedures

 1.1p.

1.1p.a1.

Attachment: Format-SB Policy

 

1.1p.a2.

Attachment: Format- TCSG Procedure

 

 

Statute O.C.G.A. § 20-4-11 - Powers of Board

 

 

Statute O.C.G.A. § 20-4-14 - TCSG Powers & Duties

 

Section 2

MISSION and SYSTEM of GOVERNANCE

 

 

2.1. State Board Governance

 

2.1.1.

POLICY: Statement of Equal Opportunity

 

Procedure: Statement of Equal Opportunity

2.1.1p1.

2.1.1p.

Attachment: EEOC Statement from Commissioner-

2.1.2.

POLICY: Mission Statement

 

Procedure: Mission Statement Review and Approval

 2.1.2p.

2.1.3.

POLICY: Responsibilities and Authority

2.1.4.

POLICY: Bylaws

 

2.1.5.

POLICY: Compensation and Expenses

 

2.1.5.a1.

Attachment: Method for Reimbursement for Board-Related Expenses

 

2.1.6.

POLICY: Ethical Responsibilities

 

2.1.6.a1.

Attachment: Acknowledgement of Ethical Responsibility

 

2.1.7.

POLICY: President Emeritus

 

2.1.7p

Procedure: President Emeritus Designation

 

2.1.8.

POLICY: Building Naming

 

2.1.8p.

Procedure: Building Naming

 

 

2.2. Office of the Commissioner

 

2.2.1.

POLICY: Commissioner Responsibilities and Authority

 

2.2.2

POLICY: Agency Strategic Planning

 

 

2.3. Technical Colleges

 

2.3.1.

POLICY: Employment of Presidents

 

2.3.1p.

Procedure: Appointment of Presidents

 

2.3.2.

POLICY: Responsibilities and Authority of TC President

 

2.3.2p.

Procedure: Presidential Responsibilities

 

2.3.2p.a1.

Attachment: Form-Request to Approve Direct Report

 

2.3.3.

POLICY: TC Strategic Planning

2.3.3p.

Procedure: TCSG College Strategic Planning

2.3.3p.

2.3.4.

POLICY: Technical College Accreditation

 

Procedure: Publication of the Accreditation Statement

2.3.4p.

2.3.5.

POLICY: Substantive Change Reporting

 

Procedure: Substantive Change Reporting

2.3.5p.

 

Procedure: Evaluation of Student Affairs

2.3.6p.

 

Procedure: Public Complaints

2.3.7p.

 

2.4. Local Board of Directors

 

2.4.1.

POLICY: Local Board Responsibilities and Authority

 

Procedure: Local Board Responsibilities and Authority

2.4.1p.

2.4.1.a1.

Attachment: Local Board Bylaws

2.4.1.a1.

2.4.1.a2.

Attachment: Guidelines Teleconferencing Local Board Mtgs

 

2.4.3p.

Procedure: Compensation and Expenses

 

2.1.5.a1.

Attachment: Selection for Reimbursement Board Related Expenses

 

2.4.4p.

Procedure: Local Board Member Emeritus

 

2.4.5p.

Procedure: Approving Technical College Local Board Members

 

2.4.5p.a1.

Attachment: Appointment/Reappointment of Local Board Members

 

2.1.6.

POLICY: Ethical Responsibilities

 

2.1.6.a1.

Attachment: Acknowledgement of Ethical Responsibility

 

Section 3

ADMINISTRATION / OPERATIONS

 

 

3.1. Budget and Accounting

 

3.1.1.

POLICY: Financial Overview

 

3.1.2.

POLICY: Annual Budget Requests and Operating Budgets

 

Procedure: Annual Budget Requests and Operating Budgets

3.1.2p.

3.1.3.

POLICY: Transfer of Funds Among Technical Colleges

 

3.1.4.

POLICY: Accounting Systems

 

Procedure: Accounting Systems

3.1.4p

3.1.5.

POLICY: Contract Management

 

3.1.6.

POLICY: Payroll System

 

3.1.7.

POLICY: Enterprise Funds

 

3.1.8.

POLICY: Audits

 

3.1.8p.

Procedure: State Board Audit Resolution

 

3.1.9.

POLICY: Bank Accounts

 

3.1.10.

POLICY: Petty Cash Funds

 

3.1.11.

POLICY: Georgia Sales and Use Tax

 

3.1.12.

POLICY: Cooperative Nonprofit Organizations

 

3.1.12.a1.

Attachment: MOU Cooperative Nonprofit Organizations

 

5.1.11.

POLICY: Live Work Projects

 

5.1.11p.

Procedure: Live Work Projects

 

3.1.13.

POLICY: Personal Checks

 

3.1.13p.

Procedure: Debt Collection Contract -College Unpaid Debt

 

3.1.13p.a1.

Attachment: Returned Checks Forms

 

3.1.13p.a2.

Attachment: Debt Collection Referral Letter to Collection Agency

 

3.1.14.

POLICY: Indirect Cost rate

 

3.1.15.

POLICY: Corporate Charge Cards

 

3.1.16.

POLICY: Purchasing

 

Procedure: Purchasing

3.1.16p.

 

Attachment: Group Meal Request Form

3.1.16.a1.

3.1.16p1.

Procedure: Purchasing Bond Funded Goods & Services

 

3.1.16p2.

Procedure: Purchasing Non-Bond Funded Goods & Services

 

 

Procedure: Foundation

3.1.17p.

 

Attachment: Foundation Donation Form

3.1.17.a1.

 

Procedure: Foundation Scholarships

3.1.18p.

 

3.2. Copyright, Intellectual Property Protection

 

3.2.1.

POLICY: Intellectual Property

 

3.2.2p.

Procedure: Patentable or Copyrightable Materials

 

3.2.3p.

Procedure: HEOA P2P Unauthorized File Sharing Prevention Compliance

 

 

3.3. Operations

 

3.3.1.

POLICY: Maintenance

 

Procedure: Maintenance

3.3.1p.

 

Attachment: Work Request Form

3.3.1.a1.

3.3.2.

POLICY: Use of Vehicles

 

Procedure: Use of Vehicles

3.3.2p.

3.3.2p.

Procedure: DOAS Motor Pool

 

3.3.3.

POLICY: Use of Campus Facilities

 

Procedure: Use of Campus Facilities

3.3.3p.

3.3.3.a1.

Attachment: Use of Campus License Agreement

 

 

Attachment: DeKalb Rental Agreement

3.3.3.a2.

 

Attachment: DeKalb Reservation Request

3.3.3.a3.

 

Attachment: Newton Rental Agreement

3.3.3.a4.

 

Attachment: Newton Reservation Request

3.3.3.a5.

3.3.4p.

Procedure: Acceptable Computer & Internet Use

3.3.4p.

 

Attachment: Secure Resources Request Form

3.3.4.a1.

 

Attachment: Galis Access Request Form

3.3.4.a2.

3.3.5.

POLICY: Use of Telecommunications Equipment

 

3.3.6.

POLICY: Alcohol on Campus

 

3.3.6p.

Procedure: Alcohol on Campus

 

3.3.6.a1.

Attachment: Alcohol on Campus Request/Agreement

 

3.3.6.a2.

Attachment: Dept of Rev-Alcohol Tax Law

 

3.3.6.a3.

Attachment: Sample Event Agreement Form

 

3.3.7.

POLICY: Tobacco Use

 

Procedure: Tobacco Use

3.3.7p.

3.3.8.

POLICY: Records Management

 

Procedure: Records Management

3.3.8p.

3.3.9.

POLICY: Inventory Management

 

Procedure: Inventory Management

3.3.9p.

 

Attachment: Inventory Adjustment Form

3.3.9.a1.

 

Attachment: Inventory Interdepartmental Transfer Form

3.3.9.a2.

3.3.10.

POLICY: Firearms, Weapons, and Explosives

 

3.3.11.

POLICY: Severe Inclement Weather

3.3.11p.

Procedure: Severe Inclement Weather

3.3.11p.

3.3.12.

POLICY: Real Property Acquisitions and Leases

 

3.3.12.a1.

Attachment: Space Request Form

 

3.3.13p.

Procedure: Business Email Archiving, Retention and Investigation

 

3.3.14p.

Procedure: Open Records Act

 

3.3.14p.a1.

Attachment: Open Record Sample Letter

 

3.3.15.

POLICY: Environmental Protection

 

3.3.16p.

Procedure: Identity Theft Prevention

 

 

3.4. Emergency Preparedness

 

3.4.1.

POLICY: Emergency Preparedness, Health, Safety and Security

 

3.4.1p1

Procedure: TCSG Emergency Operations Plan

3.4.1p1.

 

Attachment: Emergency Procedures Manual

3.4.1.a1.

 

Attachment: Pandemic Emergency Response Plan

3.4.1.a2.

 

Attachment: Hazardous Communication Contractor Form

3.4.1.a3.

3.4.1p2.

Procedure: TCSG Business Continuity Plan

 

3.4.1p3.

Procedure: TCSG Exposure Control Plan

3.4.1p3.

3.4.1p4.

Procedure: TCSG Hazard Communication Program and Hazardous Chemical Inventory

3.4.1p4.

3.4.1p5.

Procedure: TCSG Security

3.4.1p5.

3.4.1p5.a1.

Attachment: TCSG Annual Security Report Template

 

Section 4

HUMAN RESOURCES

 

 

4.1 Employment Guidelines and Processes

 

2.1.1.

POLICY: Statement of Equal Opportunity

2.1.1p.

Procedure: Statement of Equal Opportunity

 2.1.1p.

2.1.1p.a1.

Attachment: EEOC Statement from Commissioner-

 

4.1.1.

POLICY: Recruiting and Hiring

4.1.1p1.

Procedure: Recruitment

 4.1.1p1.

4.1.1p2.

Procedure: IntraSystem Recruitment

 

4.1.1p3.

Procedure: Interviewing and Selection Guidelines

 

4.1.2p.

Procedure: Verifying Identity and Employment Eligibility

 

4.1.2p.a1.

Attachment: INS Employment Eligibility Verification Form (1-9)

 

4.1.3.

POLICY: Job Descriptions

 

Procedure: Job Descriptions

4.1.3p.

4.1.4p.

Procedure: Categories of Employment

 

4.1.6.

POLICY: Employment Contracts

 

Procedure: Employment Contracts

4.1.6p.

4.1.6.a1.

Attachment: Contract for Presidents

 

4.1.6.a2.

Attachment: Contract for Faculty

 

4.1.6.a3.

Attachment: Contract for Professional Staff

 

4.1.6.a4.

Attachment: NonRenewal Letter

 

4.1.7.

POLICY: Personnel Files

4.1.7p.

Procedure: Personnel Files

 4.1.7p.

4.1.7p.a1.

Attachment: Documents to be Retained in Personnel Files

 

4.1.7p.a2.

Attachment: Docs to be Maintained Separately from Personnel Files

 

4.1.7p.a3.

Attachment: Notice to Purge Records

 

 

Attachment: Employee Personal Information Form

4.1.7a4.

 

Attachment: Employee Change of Information Form

4.1.7a5.

 

Procedure: Listing Faculty & Professional Staff in the Catalog

4.1.7p2.

4.1.8.

POLICY: Instructional Staff Work Assignments

4.1.8p.

Procedure: Instructional Staff Work Assignments

 4.1.8p.

4.1.9.

POLICY: Background Investigations

 

4.1.9p.

Procedure: Background Investigations

 

4.7.2p.a5.

Attachment: Drivers' History Consent Form

 

4.1.9p.a1.

Attachment: Criminal History Consent Form

 

4.1.9p.a2.

Attachment: DSI-GA Background Request Form

 

4.1.9p.a3.

Attachment: Fair Credit Reporting Act Guidelines

 

4.1.9p.a4.

Attachment: Credit Info Release & Fair Credit Reporting Disclosure

 

4.1.9p.a5.

Attachment: GCIC Awareness Statement

 

4.1.9p.a6.

Attachment: Pre-Employ Questionnaire-P.O.S.T Law Enforce Positions

 

4.1.9p.a7.

Attachment: Authorization to Release Personal Info Form

 

4.1.9p.a8.

Attachment: Medical & Physical Exam Acknowledgement Form

 

4.1.9p.a9.

Attachment: Cogent Sys/GA App Process Acknowledgement Form

 

4.1.9p.a10.

Attachment: Glossary of Criminal History Terms and Conditions

 

4.1.9p.a11.

Attachment: Summary of Rights under Fair Credit Reporting Act

 

4.1.9p.a12.

Attachment: Gov. Deal's Executive Order Feb.2015

 

4.1.10.

POLICY: Reduction in Force

 

4.1.10p.

Procedure: Reduction in Force

 

4.1.10p.a1.

Attachment: RIF Assessment Matrix Guidelines

 

4.1.10p.a2.

Attachment: RIF Assessment Matrix Definitions

 

4.1.10p.a3.

Attachment: RIF Assessment Matrix Technical Colleges

 

4.1.10p.a4.

Attachment: RIF Assessment Matrix System Office

 

4.1.10p.a5.

Attachment: College Special Case Exception Form

 

4.1.10p.a6.

Attachment: System Office Special Case Exception Form

 

 

Procedure: College Committees

4.1.11p.

 

Procedure: Faculty Credentials

4.1.12p.

 

Procedure: Employee Transcripts

4.1.13p.

 

Procedure: Verification of Employment

4.1.14p.

 

Procedure: Education Advancement Compensation

4.1.15p.

 

Procedure: Compensation and Benefits

4.1.16p.

 

Procedure: Orientation for New Employees

4.1.17p.

 

Procedure: Employee Dress Code

4.1.18p.

 

4.2 Work Hours and Schedules

 

4.2.1.

POLICY: Working Hours, Overtime and Compensatory Time

 

4.2.1p.

Procedure: Working Hours, Overtime, and Compensatory Time

 4.2.1p.

4.2.1p.a1.

Attachment: Overtime Exemption Information-FLSA

 

4.2.1p.a2.

Attachment: Understanding Concerning FLSA Compensatory Time

 

4.2.1p.a3.

Attachment: Sample Time Sheet

 

4.2.2.

POLICY: Official Business Hours and Work Schedules

4.2.2p1.

Procedure: Official Business Hours and Work Schedules

 4.2.2p1.

4.2.2p1.a1.

Attachment: 9hr-4day Work Schedule Example

 

4.2.2p1.a2.

Attachment: 9hr-4day Work Schedule Agreement

 

4.2.2p1.a3.

Attachment: 10hr-4day Work Schedule Agreement

 

 

Attachment: Faculty Schedule Form

4.2.2.a4.

 

Attachment: Non-Faculty Schedule Form

4.2.2.a5.

4.2.2p2.

Procedure: Work Away

4.2.2p2.

4.2.2p2.a1.

Attachment: Teleworking Agreement

 

4.2.2p2.a2.

Attachment: Teleworking Self-Assessment

 

4.2.2p2.a3.

Attachment: Teleworking Self-Certification

 

4.2.2p2.a4.

Attachment: Teleworking Selection Criteria

 

4.2.2p2.a5.

Attachment: Executive Order-Perdue-2003

 

 

4.3 Employee Ethics and Standards of Conduct

 

 

POLICY: Sexual Misconduct

 

4.3.1p.

Procedure: Unlawful Harassment of Staff Procedure

4.3.1p.a1.

Attachment: Employee Acknowledgement re: Unlawful Harassment

 

 

Procedure: Reporting and Processing Complaints Alleging Sexual Misconduct

4.3.1p2.

4.3.2.

POLICY: Ethics and Standards of Conduct for Employees

4.3.2p1.

Procedure: Ethical Responsibilities of Employees

 4.3.2p.

4.3.2p1.a1.

Attachment: Gov. Deal Ethics Executive Order

 

4.3.2p1.a2.

Attachment: Sample Employee Ethics Acknowledgement Form

 

4.3.2p2.

Procedure: Consensual Relationships

 

4.3.2p3.

Procedure: Gifts, Honoraria and Expenses

 

4.3.2p3.a1.

Attachment: Report of Expense Reimbursement by 3rd Party

 

4.3.2p4.

Procedure: Standards of Business Conduct

 

4.3.2p5.

Procedure: Political Activity

 

4.3.2p5.a1.

Attachment: Political Activity Request Form

 

4.3.2p6.

Procedure: Other Employment

 

4.3.2p6.a1.

Attachment: Initial Request for Other Employment

 

4.3.2p6.a2.

Attachment: Request to Continue Other Employment

 

4.3.2p6.a3.

Attachment: Request for Other Employment for Adjuncts

 

4.3.2p6.a4.

Attachment: State Business Transaction Disclosure Report

 

4.3.2p6.a5.

Attachment: PS Employment Records Worksheet

 

4.3.2p6.a6.

Attachment: FLSA Designation Worksheet

 

4.3.2p6.a7.

Attachment: Overtime Calculation Worksheet

 

4.3.2p6.a8.

Attachment: FAQ

 

4.3.2p7.

Procedure: Children in the Workplace

 

4.3.3p.

Procedure: Workplace Violence

 

4.3.3p.a1.

Attachment: Workplace Violence Incident Report Form

 

4.3.4.

POLICY: Employment of Relatives

 

Procedure: Employment of Relatives

4.3.4p.

 

Attachment: Family Relationship Disclosure Statement

4.3.4.a1.

 

4.4 Employee Performance Management

 

4.4.1.

POLICY: Positive Discipline

 

Procedure: Positive Discipline

4.4.1p.

4.4.1p.a1.

Attachment: Performance Mgmt Matrix-Tech Colleges

 

4.4.1p.a2.

Attachment: Performance Mgmt Matrix-System Office

 

4.4.1p.a3.

Attachment: Worksheet-Pre-Mtg Checklist

 

4.4.1p.a4.

Attachment: Worksheet-Post-Mtg Summary

 

4.4.1p.a5.

Attachment: Reminder 2 Sample Memorandum

 

4.4.1p.a6.

Attachment: Decision Making Leave Sample Memorandum

 

4.4.1p.a7.

Attachment: Suspension with Pay Sample Letter

 

4.4.2p.

Procedure: Adverse Employment Actions

4.4.2p.

4.4.3.

POLICY: Employee Complaint Resolution

4.4.3p.

Procedure: Employee Complaint Resolution

 4.4.3p.

4.4.3p.a1.

Attachment: Employee Complaint Form

4.4.3.a1.

4.4.4.

POLICY: Performance Management

4.4.4p.

Procedure: Performance Management

 4.4.4p.

 

4.5 Employee Leave

 

4.5.1p.

Procedure: FMLA

 

4.5.1p.a1.

Attachment: Leave Request Form

4.5.1p.a1.

4.5.1p.a2.

Attachment: Child's Birth-Adoption-Foster Care Form

 

4.5.1p.a3.

Attachment: Cert. of HealthCare Provider for Family Member Serious Health

 

4.5.1p.a4.

Attachment: Cert. of HealthCare Provider for Employee Serious Health

 

4.5.1p.a5.

Attachment: Cert. Serious Injury for Military Family Leave

 

4.5.1p.a6.

Attachment: Cert. Qualifying Exigency Military Family Leave

 

4.5.1p.a7.

Attachment: Notice of Eligibility-Rights and Responsibilities Form

 

4.5.1p.a8.

Attachment: FMLA Designation Notice

 

4.5.1p.a9.

Attachment: DOL Notice to Employees Rights & Responsibilities-FMLA

 

4.5.2.

POLICY: Leave

4.5.2.a1.

Attachment: Leave Request Form

 

4.1.1p1.a2

Attachment: Personnel Action Form

 

4.5.2p1.

Procedure: Miscellaneous Leave

 4.5.2p1.

4.5.2p2.

Procedure: Leave Donation

 

4.5.2p2.a1.

Attachment: Request to Solicit Leave Donation Form

 

4.5.2p2.a2.

Attachment: Solicitation for Leave Donations Notice Form

 

4.5.2p2.a3.

Attachment: Leave Donation Authorization Form

 

4.5.2p3.

Procedure: Court Leave

 

4.5.2p4.

Procedure: Annual, Sick and Personal Leave (Accrued Leave)

 

4.5.2p4.a1.

Attachment: Selection of Payment Option for Injury or Serious Illness

 

 

Attachment: Physician's Statement

4.5.2p4.a2.

4.5.2p5.

Procedure: Authorized and Contingent Leave of Absence Without Pay

 

4.5.2p5.a1.

Attachment: GTLI Continuation while on Leave without Pay

 

4.5.2p5.a2.

Attachment: Employer's 1st Report Injury/Occupational Disease (WC1)

 

4.5.2p5.a3.

Attachment: Notice of Payment or Suspension of Benefits Form (WC2)

 

4.5.2p5.a4.

Attachment: Request to Continue Health Benefits during Leave w/o Pay

 

4.5.2p6.

Procedure: Military Leave

 

4.5.2p6.a1.

Attachment: Your Rights Under USERRA Notice

 

 

Procedure: Transfer of Leave from Other State Agencies

4.5.2p7.

4.5.3.

POLICY: Holidays

 

4.5.3p.

Procedure: Holidays

 

 

4.6 Employee Medical Program

 

4.6.1

POLICY: Medical and Physical Examination Program (MAPEP)

4.6.1p.

Procedure: Medical and Physical Examination Program

 4.6.1p.

4.6.1p.a1.

Attachment: MAPEP Category for TCSG Jobs (Excel Spreadsheet)

 

4.6.1p.a2.

Attachment: Form MS 10-52- Medical History Report

 

4.6.1p.a3.

Attachment: Form MS 10-55- Memo to Examining Physician

 

4.6.1p.a4.

Attachment: Form MS 10-57- Medical Exam Report to Employing Agency

 

4.6.1p.a5.

Attachment: Specialized Guidelines for Category 5 Jobs

 

4.6.1p.a6.

Attachment: Form MS 10-500-Health Information Checklist

 

4.6.1p.a7.

Attachment: Form MS 10-56-Medical Findings

 

4.6.1p.a8.

Attachment: Form MS 10-51-03 General Information

 

4.6.2p.

Procedure: Reasonable Accommodations in Employment

 

4.6.2p.a1.

Attachment: Reasonable Accommodation Request Form

 

4.6.2p.a2.

Attachment: Medical Info Request Letter

 

4.6.2p.a3.

Attachment: Medical Info Request Form

 

4.6.2p.a4.

Attachment: Authorization to Release Info Form

 

4.6.2p.a5.

Attachment: Interactive Disability Accommodation Document

 

4.6.2p.a6.

Attachment: Essential and Marginal Job Function Analysis Worksheet

 

4.6.2p.a7.

Attachment: FAQ-Applicants and Employees

 

4.6.2p.a8.

Attachment: FAQ-Supervisors and Managers

 

4.6.2p.a9.

Attachment: Reasonable Accommodation Review Form

 

 

4.7 Employee Travel

 

4.7.1

POLICY: Travel

 

Procedure: Travel

4.7.1p.

 

Attachment: Airline Ticket Request Form

4.7.1.a1

4.7.2p.

Procedure: Driver Qualification Procedure

 

4.7.2p.a1.

Attachment: Driver Acknowledgement Form

 

4.7.2p.a2.

Attachment: Driver Notification Form

 

4.7.2p.a3.

Attachment: Driver Safety Tips

 

4.7.2p.a4.

Attachment: Supervisor's Accident Follow-up Checklist

 

4.7.2p.a5.

Attachment: Driver's History Consent Form

 

 

4.8 Drug/Alcohol Free Workplace

 

4.8.1.

POLICY: Drug-Free Workplace

4.8.1p1.

Procedure: Drug and Alcohol Testing

 4.8.1p1.

4.8.1p1.a1.

Attachment: Pre-Employ Drug Test Acknowledgement Statement

 4.8.1p1.a1.

4.8.1p1.a2.

Attachment: Sample Letter-Pre-Employ Drug Test Notification

 

4.8.1p1.a3.

Attachment: Reasonable Suspicion Drug Incident Form

 

4.8.1p1.a4.

Attachment: Sample Memo-Random Drug Test

 

4.8.1p1.a5.

Attachment: Screening Log-Pre-Employ Drug Test

 

4.8.1p1.a6.

Attachment: Screening Log-Random Drug Test

 

4.8.1p1.a7.

Attachment: Sample letter-Separation for Refusal of Drug Test

 

4.8.1p1.a8.

Attachment: Sample Letter-Withdraw Employ Offer based on Drug Test

 

4.8.1p1.a9.

Attachment: Sample Letter-Drug Test Results-Leave w/o Pay

 

4.8.1p1.a10.

Attachment: Sample Letter Separation Based on Positive Drug Test

 

4.8.1p2.

Procedure: Drug Testing: US DOT and FMCSA Regulation Position

 

4.8.1p2.a1.

Attachment: Pre-Employ Controlled Substance Testing Acknowledgement

 

4.8.1p2.a2.

Attachment: Pre-Employ Alcohol & Controlled Substance Test Statement

 

4.8.1p1.a3.

Attachment: Reasonable Suspicion Drug Incident Form

 

4.8.1p2.a3.

Attachment: Release Info Form for Safety Sensitive (CDL) Positions

 

4.8.1p2.a4.

Attachment: Sample Letter-Pre-Employ Controlled Substance Testing

 

4.8.1p2.a5.

Attachment: Reasonable Suspicion Alcohol/Drug Incident Form

 

4.8.1p2.a6.

Attachment: Sample Memo-Random Drug Test Selection

 

4.8.1p2.a7.

Attachment: Screening Log-Pre-Employ Drug & Alcohol Testing

 

4.8.1p2.a8.

Attachment: Screening Log-Random Drug Test

 

4.8.1p2.a9.

Attachment: Screening Log-Random Alcohol Test

 

4.8.1p2.a10.

Attachment: Sample Letter-alcohol Test Results Unauthorized Leave w/o Pay

 

4.8.1p2.a11.

Attachment: Sample Letter -Separation for Refused Alcohol Test

 

4.8.1p2.a12.

Attachment: Sample Letter -Withdrawal of Employ Offer Based on Substance Test

 

4.8.1p2.a13.

Attachment: Sample Letter -Separation Based on Positive Drug Test

 

4.8.1p2.a14.

Attachment: Screening Log-Reasonable Suspicion Drug

 

4.8.1p2.a15.

Attachment: Screening Log-Reasonable Suspicion Alcohol

 

4.8.1p2.a16.

Attachment: Sample Memo-Random Alcohol Test Selection

 

4.8.1p2.a17.

Attachment: Basic Info -Alcohol & Drugs

 

4.8.1p2.a18.

Attachment: US DOT What Employers Need to Know about Drug & Alcohol Testing

 

4.8.1p2.a19.

Attachment: US DOT Appendix H to Part 40- Data Collection Form

 

 

4.9 Employee Compensation and Related Benefits

 

4.9.1.

POLICY: Retirement

 

4.9.1p.

Procedure: Retirement

 

 

Attachment: Teacher's Retirement System Declaration

4.9.1.a1.

 

Procedure: Emeritus Status

4.9.1p2.

4.9.2.

POLICY: Flexible Benefits Program

 

4.9.3.

POLICY: Tuition Remission and Reimbursement for Approved Staff Development

 

4.9.4p.

Procedure: Employee Assistance Program

 

4.9.4p.a1.

Attachment: Employee Assistance Management Referral Form

 

4.9.4p.a2.

Attachment: Employee Assistance-EAP Services Scope and Description

 

4.9.5.

POLICY: Staff Development

4.9.5p.

Procedure: Staff Development

 4.9.5p.

 

Attachment: Professional Development Activities

4.9.5p.a1.

 

Attachment: Back to Industry Visit

4.9.5p.a2.

 

Procedure: Membership in Professional Organizations

4.9.5p2.

 

Procedure: Employee Volunteerism

4.9.5p3.

4.9.6.

POLICY: Defense and Indemnification

 

4.9.6p.

Procedure: Defense and Indemnification

 

4.9.7.

POLICY: Payroll Deductions

 

4.9.7p.

Procedure: Payroll Deductions

 

 

Attachment: Foundation Payroll Deduction Form

4.9.7.a1.

4.9.8p.

Procedure: Direct Deposit of Pay

 

4.9.8p.a1.

Attachment: Direct Deposit Form-Colleges

4.9.8p.a1.

4.9.8p.a2.

Attachment: Direct Deposit Form-System Office

 

4.9.8p.a3.

Attachment: Direct Deposit Notification Form-Colleges

 

4.9.8p.a4.

Attachment: Direct Deposit Notification Form-System Office

 

4.9.8p.a5.

Attachment: Direct Deposit Exemption Form-Colleges

 

4.9.8p.a6.

Attachment: Direct Deposit Exemption Form-System Office

 

4.9.9.

POLICY: Workers' Compensation

4.9.9p.

Procedure: Workers' Compensation and Reporting Accident

4.9.9p.

4.9.9p.a1.

Attachment: DOAS Employee Injury Report Form

 

4.9.9p.a2.

Attachment: DOAS Supervisor's Accident Investigation Form

 

4.9.9p.a3.

Attachment: DOAS Telephonic Reporting Instructions

 

4.9.9p.a4.

Attachment: DOAS Georgia Activity Analysis Form

 

4.9.9p.a5.

Attachment: TCSG Incident Form

 

4.9.9p.a6.

Attachment: Transitional Employment Plan

 

4.9.9p.a7.

Attachment: Job Function Analysis Worksheet

4.9.9p.a7.

4.9.9p.a8.

Attachment: Transitional Employment Tracking Form

 

4.9.9p.a9.

Attachment: DOAS Leave Election Form

 

4.9.10.

POLICY: Promotions

 

 

Procedure: Selection of Division Chairs

4.9.11p.

 

Procedure: Volunteer Services & Job Training Participants

4.9.12p.

Section 5

ACADEMIC AFFAIRS (Administration)

 

 

5.1. Administration

 

5.1.1p.

Procedure: Academic Freedom

5.1.1p.

5.1.2.

POLICY: General Program and Program Specific Standards

 

5.1.2.a1.

Attachment: General Program Standards

 

5.1.2p.

Procedure: Business Affiliation Agreements

5.1.2p.

5.1.2p.a1.

Attachment: Healthcare Affiliation Sample Agreement

 

5.1.2p.a2.

Attachment: Childcare Affiliation Sample Agreement

 

5.1.2p.a3.

Attachment: Internship Sample Agreement

 

5.1.2p.a4.

Attachment: Legal Services Letter to Affiliates

 

5.1.2p.a5.

Attachment: Sample Student Acknowledgement for Placement in Childcare Facility

 

5.1.3.

POLICY: Technical Advisory Committees

 

Procedure: Technical Advisory Committees

5.1.3p.

5.1.4.

POLICY: Service Delivery Areas

 

5.1.5.

POLICY: Technical College Calendars

 

5.1.5.a1.

Attachment: Commissioner's College Calendar Parameters

 

5.1.6.

POLICY: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

5.1.6p.

Procedure: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

 5.1.6p.

5.1.7.

POLICY: Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates

 

5.1.7p.

Procedure: Claim Report

5.1.7p.

5.1.7p.a1.

Attachment: Guarantee of Training to Employer Form

 

5.1.8.

POLICY: Articulation and Transfer

5.1.8p.

Procedure: Articulation and Transfer

5.1.8p.

5.1.9.

POLICY: Program Approval and Termination

5.1.9p.

Procedure: Program Approval and Termination

5.1.9p.

5.1.10.

POLICY: College Campuses

 

5.1.10p.

Procedure: College Campuses

 

5.1.10p.a1.

Attachment: New Campus Request

 

5.1.11.

POLICY: Live Work Projects

5.1.11p.

Procedure: Live Work Projects

5.1.11p. 

 

Procedure: Participation and Jurisdiction of Faculty in Academic Affairs

5.1.12p.

 

Procedure: Program of Study Sheet

5.1.13p.

 

Procedure: Course Syllabus

5.1.14p.

 

Procedure: Learning Resources

5.1.15p.

 

Procedure: Distance Learning

5.1.16p.

 

Attachment: Distance Learning Proposal

5.1.16a1.

 

Attachment: Distance Learning Course Request

5.1.16a2.

 

Procedure: Textbook Selection and Requisitions

5.1.17p.

 

Attachment: Textbook Adoption Form

5.1.17.a1.

 

Attachment: Desk Copy Request Form

5.1.17.a2.

 

Procedure: Program Review and Evaluation

5.1.18p.

 

Procedure: Academic Records Retention

5.1.19p.

 

Procedure: Commencement

5.1.20p.

 

Procedure: Credit By Exam

5.1.21p.

 

Attachment: Credit By Exam Form

5.1.21p.a1.

 

Procedure: Transient Status Request

5.1.22p.

 

Procedure: Proctored Academic Activities

5.1.23p.

 

5.2. Non-Credit Programs

 

5.2.1.

POLICY: Non-Credit Instruction

 

5.2.2.

POLICY: Quick Start

 

5.2.3.

POLICY: Programs for Adult Literacy

 

5.2.4.

POLICY: General Education Development (GED) Testing and Diplomas

 

Section 6

STUDENT AFFAIRS

 

 

6.1. Student Equity

 

2.1.1.

POLICY: Statement of Equal Opportunity

 

2.1.1p.

Procedure: Statement of Equal Opportunity

 

2.1.1p.a1.

Attachment: EEOC Statement from Commissioner-

 

6.1.1.

POLICY: Student Unlawful Harassment Procedure

 

6.1.1p.

Procedure: Student Unlawful Harassment Procedure

 

6.1.1p.a1.

Attachment: Sources of Counseling, Advocacy Support

 

6.1.1p.a2.

Attachment: TCSG Usage of Statement of EQ

 

 

Procedure: Reporting and Resolving Sexual Misconduct Complaints

4.3.5p.

 

Attachment: Student Discrimination Grievance Form

6.1.2.a1.

 

Attachment: Student Equity Grievance Form

6.1.2.a2.

 

Attachment: Student ADA Section 504 Grievance Form

6.1.2.a3.

 

Attachment: Student Code of Conduct Complaint Form

6.1.2.a4.

 

Attachment: Student Grievance Form

6.1.2.a5.

 

6.2. Admissions

 

6.2.1.

POLICY: Admissions

6.2.1.a1.

Attachment: Accreditation Agencies List

 

 

Attachment: Academic Advising Course Sequence Form

6.2.1.a2.

6.2.1p.

Procedure: Admissions Requirements

6.2.1p. 

6.2.2.

POLICY: Residency

6.2.2p.

Procedure: Residency

 6.2.2p.

 

Procedure: Drop/Add

6.2.3p1.

 

Procedure: Registration Overrides

6.2.3p2.

 

Procedure: New Student Orientation

6.2.3p3.

 

Procedure: Attendance/Withdrawal

6.2.3p4.

 

6.3. Student Records

 

6.3.1.

POLICY: Student Records

6.3.1p1.

Procedure: Student Records

 6.3.1p1.

6.3.1p2.

Procedure: Definition of Directory Information

 

6.3.2p.

Procedure: Student Record Retention Schedule

6.3.2p.

 

Procedure: Student Appeal : Contents of Educational Records

6.3.3p.

 

Attachment: Request to Prevent Disclosure of Student Information

6.3.3p.a1.

 

Attachment: Student Request for Hearing Concerning Educational Records

6.3.3p.a2.

 

6.4. Student Life

 

6.4.1.

POLICY: Student Handbooks

 

6.4.1p.

Procedure: Summary of Student Notification Requirements

 

6.4.2

POLICY: Student Housing

 

6.4.2p.

Procedure: Residence Hall Room Entry and Search Policy

 

6.4.3.

POLICY: National Emergencies

 

6.4.3p.

Procedure: National Emergencies

 

 

6.5. Student Academics

 

6.5.1.

POLICY: Academic Standards, Evaluations, and Appeals

 

6.5.1p.

Procedure: Academic Standards, Evaluations, and Appeals

 

6.5.2.

POLICY: Student Grade Point Average

 

6.5.2p.

Procedure: Student Grade Point Average

 

6.5.3p.

Procedure: Student Grievance Procedures

6.5.3p.

 

Attachment: Student Final Course Grade Appeal Request

6.5.3.a1.

 

Procedure: Grading & Grade Reporting

6.5.4p.

 

Procedure: Academic Standing

6.5.5p.

 

Procedure: Student Academic Suspension Appeal

6.5.6p.

 

Attachment: Academic Suspension Appeal Form

6.5.6p.a1.

 

Procedure: Request for Grade Adjustment

6.5.7p.

 

6.6. Student Finances

 

6.6.1.

POLICY: Student Tuition and Fees

 

6.6.1p.

Procedure: Student Tuition and Fees

6.6.1p.

6.6.1p.a1.

Attachment: Reciprocity Agreement with Alabama

 

6.6.2.

POLICY: Student Activity Fund

 

6.6.2p.

Procedure: Student Activity Fund

 

6.6.3p.

Procedure: Student Organization/Club Accounts

 

6.6.4.

POLICY: Satisfactory Academic Progress

 

 

Procedure: Satisfactory Academic Progress

 6.6.4p.

 

6.7. Student Conduct

 

6.7.1.

POLICY: Drug-Free Schools and Communities Act

 

6.7.1.a1.

Attachment: Checklist for Drug Prevention Compliance

 

 

Procedure: Student Conduct Code

6.7.1p.

6.7.2p1.

Procedure: Student Disciplinary

6.7.2p1.

6.7.2p1.a1

Attachment: Student Conduct Complaint Form

 

6.7.2p1.a2

Attachment: Disciplinary Sanction Appeal Form

 

6.7.2p2.

Procedure: Model Student Conduct Codes

 

 

6.8. Student Activities

 

6.8.1

POLICY: Field Trips

6.8.1p.

Procedure: Field Trips

 6.8.1p.

6.8.1p.a1.

Attachment: Assumption of Risk -Release of Liability Agreement Form

6.8.1.a1.

 

Attachment: Off Campus Learning Experience Request Form

6.8.1.a2.

 

Attachment: Vocational Student Organization Student Activity Approval Form

6.8.1.a3.

6.8.2.

POLICY: Student Accident Insurance

 

6.8.3.

POLICY: Student Athletics

 

6.8.3p.

Procedure: Student Athletics

 

 

Procedure: Student Fundraising Activities

6.8.4p.